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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • All illustrations and figures are uploaded in a separate file, in either tiff- or jpg-format. The resolution of illustrations and figures is no less than 300 dpi in the intended publication size. The captions of the illustrations and figures are placed within the text at the appropriate point. Please contact the Editor for further information if needed.
    Tables are placed within the text at the appropriate points, rather than at the end.

  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  • Authors of accepted papers must obtain and provide to the editor on final acceptance all necessary permissions to reproduce in electronic form any copyrighted work, including, for example, maps and photographs of people.

Author Guidelines

Global

  • During the submission process, you will be asked to provide an abstract of no more than 250 words. The abstract should be standalone and not dependent on references, nor should it have footnotes. The abstract should be clearly written and readily comprehensible to the broad readership of StOrE.
  • The article’s introduction should briefly indicate its objectives and provide sufficient background information on why the study was undertaken and what hypotheses were tested.
  • Include all acknowledgments in the first footnote.
  • Place a list of references at the end of the article, with the information in each reference written in accordance with the instructions at the end of this document (including full names of authors and editors, as well as both name and place of the publisher).
  • Include a list of nonstandard abbreviations at the end of the article, before the “References” section.
  • Morpheme glosses conform to The Leipzig Glossing Rules: Conventions for interlinear morpheme-by-morpheme glosses, including the standard abbreviations listed there.
  • Do not include any information other than page numbers in headers or footers.
  • Use footnotes instead of endnotes, but try to avoid excessive length. Usually it is possible to incorporate ideas and information in the text itself, rather than in footnotes.
  • StOrE places Author–Date citations in parentheses in the body of the text, while footnotes are reserved for substantive comments. Citations in the text should be placed after the full stop, although they can also be placed before the full stop if they refer only to a single sentence. Citations should mention the name of the author(s) and year of publication, as well as page numbers in parentheses (Author 2003: 123–199).  References to page numbers are not abbreviated (i.e. not 123–99); the abbreviations “p.” and “pp.” are not used. Note that en dash (–) is used with page numbers, as well as with other numbers, instead of a hyphen (-). The en dash can be typed by pressing the the minus sign (-) on the numeric keypad together with the Control key (Ctrl – -).
  • Do not use abbreviations in the body of the text. For instance, use “for example” instead of “e.g.” in the body of the text. Abbreviations can be used in footnotes and within parentheses.
  • The preferred language of the articles is English, but articles in French, German, Spanish, and Italian will also be accepted. The writing guidelines presented in this template apply to articles written in English; articles written in other languages may follow conventions used in those languages. While authors may write either in British or American English, punctuation conventions principally follow the guidelines from the Oxford Style Manual.
  • For those of you whose contributions are written in a language that is not your mother tongue, we kindly request that you arrange for language checking at your home university. If this is not possible, we will see what we can do in Helsinki. Please mention whether the language of the paper has been checked or not.
  • StOrE does NOT have article submission charges.

 Formatting

  • All document and paragraph-level formatting (e.g. margins, indenting, font size, spacing) is done during typesetting, and thus there is no need to format these in the submitted file.
  • Character formatting may be used as follows:
  1. Italics for emphasis
  2. Underlined for underlining, and please make sure that you use symbols found in the list of fonts for characters with a diacritics (e.g. ṯ and ḏ are single graphemes, not t and d with underlining).
  • If your text includes any other character formatting, please mention it when submitting your article.
  • It is very important that all fonts used are Unicode.

 Quotation marks

  • For quotations, double smart quotation marks [“...”] are primarily used. Place longer quotations in a separate paragraph without double quotation marks.
  • Place forms referred to in the body of English text in italics and their glosses in single quotation marks (e.g. the Swahili word mbwa means ‘dog’).

 Tables and Figures

  • Any material that authors wish to appear entirely on one page should be put in a table or figure.
  • In the text, indicate approximate placement of tables and figures with a separate paragraph consisting of <Table 1> or <Figure 1> as placeholders. Do not insert actual tables or figures.
  • Please write a separate caption for each illustration and a separate heading for each table.

 List of References

  • Each article should contain a separate bibliography with the title “References”, which is placed at the end of the document. The title “Bibliography” is also possible if there are several works that are not directly referred to in the text (i.e. it is an actual bibliography). References to primary sources (texts) and secondary literature can be mixed; subheadings under the “References” section are discouraged.
  • Each entry should contain the full names of all authors, year of publication, name of the book/article, and publication series (if applicable).
  • For journal articles, please provide the name of the journal together with the volume and issue number, as well as the page numbers of the article.
  • For all books, please provide the place of publication and the name of the publisher.
  • For articles in books, please provide the full name(s) of the editor(s), the title of the book, page numbers of the article, and the publication’s place and publisher.
  • Note that the family names of authors and editors are written in small capitals.
  • Formatting examples for the list of references are:

Author,  Name 2000. The Book I Wrote. (Our Publication Series 66) Helsinki: The Publisher.
Author, Name 2001. The Works of Mine, I–II. Helsinki: The Publisher.
Author, Name 2002a. The Paper I Wrote. Studia Orientalia 85: 123–199.
Author, Name 2002b. The Second Paper I Wrote. Studia Orientalia 86: 123–199.
Author, Name 2003. The Paper I Wrote. In: Name Editor & Other Editor (eds), The Symposium to which we Contributed (Their Publications 66): 123–199. Helsinki: The Publisher.
Author, Name 2004. The Paper I Presented. Paper presented at Title of Conference, Helsinki.
Editor, Name & Other Editor (eds) 2007. The Book We Edited. Helsinki: The Publisher.

  • When referring to primary sources, please do not use the date of the edition but only the name (or shortened name) of the text or the original author. If several primary sources by the same author are referred to, add a capital letter to differentiate between these (e.g. Ikhwān Aṣ-Ṣafāʾ A; Ikhwān Aṣ-Ṣafāʾ B).
  • Formatting examples for primary sources are:

Harivaṃśa: The Harivaṃśa, Being the Khila or Supplement to the Mahābhārata, for the First Time Critically Edited, I–II. Ed. Parashuram Lakshman Vaidya, 1969–1971. Poona: Bhandarkar Oriental Research Institute.
Ibn al-Haythām. The Optics of Ibn al-Haytham. Tr. A.I. Sabra, 1989. London: The Warburg Institute, University of London.
Ikhwān Aṣ-Ṣafāʾ. Rasāil Ikhwān aṣ-ṣafāʾ wa Khillān al-wafāʾ, I–IV. Ed. Buṭrus al-Bustānī, 1983. Beirut: Dār Beirūt.
Kālidāsa. Meghadūta: Kalidasa’s Meghaduta, Edited from Manuscripts with the Commentary of Vallabhadeva and Provided with a Complete Sanskrit–English Vocabulary. Ed. Eugen Hultzsch, 1911. (Prize Publications Fund III) London: Royal Asiatic Society. (Repr. with a new forward by Albrecht Wezler and a bibliography, New Delhi: Munshiram Manoharlal Publishers 1998.)